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Services For Exhibitors

Do you participate in exhibitions? If so, do you tear your hair out co-coordinating with the organisers, venue officials, stall contractors, manpower suppliers, electricians, painters, carpenters, furniture rental guys? Are you spending precious time and money in getting your stall ready on time and diverting attention away from the most important activity you should be indulging in, i.e. your business?

Even if you consider exhibitions to be an important part of your marketing activity and don’t mind getting your hands dirty, are you using your resources optimally? Does your company take full advantage of the immense opportunities presented by any exhibition?

This is where EFSI comes in. We are here to take all of your exhibition related headaches and also actively partner your exhibition related efforts for better results.

We provide end-to-end solutions to our clients with respect to exhibitions and events. They are as follows : –

Exhibition Planning And Consulting

We will play a consultative role in studying the industry you are in; the activities of your competitors; your growth and marketing plans to draw up a list of relevant exhibitions in India and abroad. We will present a comprehensive plan with our recommendations so that you can allocate proper budgets to this very important activity in your marketing efforts.

Co-Ordination With Exhibition Organisers

will undertake the co-ordination with organisers on your behalf to get details of the exhibition; rate negotiations; allocation of best available space; facilities at exhibition; exhibitor passes; visitor passes etc .

Stall Space Booking

There are certain exhibitions where you require to have a bigger than usual stall and some exhibitions where a smaller stall will do and where you just need to have a token presence. We will study the relevant exhibitions on your behalf and recommend optimum space at these exhibitions so that a properly planned calendar is available for your organisation.

Stall Designing And Construction

We will co-ordinate with stall designers and stall builders to brief them about the requirements and finalise the best possible design at the best rates.


We will handle the design and printing of branding material which will be used at the exhibitions.

Infrastructure Management At Site

All kinds of support at the exhibition site including electrical, refreshments, communications, furniture at stall.


would include all kinds of transport for travel and stay in case of outstation or foreign travel, transport of display products to and from exhibition site.

Approvals And Permissions

We will arrange for all kinds of statutory and specific approvals required during the exhibition from all bodies like government, organiser, venue etc.

Collateral Management

We can arrange for design, production or procurement of various materials required for the exhibition like brochures, visiting cards, printed material, visitor gifts etc.

Manpower Co-Ordination

Onsite Marketing

We can aide in your efforts to drive traffic to your stall through innovative solutions tailored to the kind of exhibition and the audience expected.

Data Capture

We can suggest cost effective ways to capture data of relevant people visiting your stall so that you can continue your relationship building efforts offline.

Event Management

Organisation of any concurrent event during exhibitions like dinner party, seminar, dealer meet which will complement your exhibition efforts.

Services For Organisers

You have the idea of an exhibition; you have done the necessary groundwork studying the industry but are hesitant to go ahead with the idea because you feel daunted by the idea of going through the process maybe because its a new market and you can’t drive it because of time constraints. Why not join hands with us?

We provide end-to-end solutions to exhibition organisers. You may look at taking us on board for the entire turnkey project or you may choose a la carte from our services. Services offered as follows : -

For Local Exhibitions Targeting Foreign Participants And Visitors

1. Co-ordination with event venue owner
2. All statutory permissions and approvals from government and ITPO
3. Planning, promotion and marketing of event in India and abroad through network of agents and associates
4. Floor Space designing
5. Preparation of Rules and Regulations for exhibitors in consultation with organisers and their implementation
6. Designing stall booking forms, exhibitors manual in consultation with organisers
7. Designing and publishing of promotional material including manuals, brochures, advertisements etc.
8. Organising media partners for event promotion in association with organisers.
9. Entire on-site management including security from time of venue possession to venue evacuation
10. Registration for exhibitors and visitors
11. Event management for inauguration/ networking dinner
12. Logistic support for exhibitors and visitors

Services For International Co-ordination

With the onset of globalisation and the whole world becoming one marketplace, any industry needs to communicate and have a dialogue with its international customers. This has led to increased participation of Indian companies in international exhibitions and also enhanced interest from foreign exhibitors in Indian exhibitions. It is important that organisers who want to attract foreign participation make sure that the visitors’ experience is pleasant and fruitful from a business perspective. This will ensure repeat and possibly enhanced participation from that country. Also Indian companies from your industry might want to look at expanding their business overseas through participation in select exhibitions abroad. But a lot of them might be holding back thinking about the hassles of travel, stay, logistics, infrastructure, co-ordination and end up as just visitors which means that a huge opportunity of building their company’s brand in the eyes and minds of an international audience would be lost.

Presenting – International Co-ordination Division which will take care of all these and more.

For Local Exhibitions Targeting Foreign Participants And Visitors

Marketing Of Exhibitions Abroad
This will include branding efforts in target countries through PR, advertising, meetings with industry bodies, stall booking facilitation.

Foreign Delegate Facilitation
Provide entire logistic support for foreign exhibitors as well as visitor groups to make their visit fruitful. This will include all their travel formality, stay, travel in India, arranging one to one meets with local suppliers/ clients etc.

For Indian Exhibitors Participating Abroad

Information & Booking Of Space
We can provide exhaustive information of relevant international trade shows and book stalls on your behalf.

Logistic Support
We can arrange for the entire logistics of your participation in terms of travel formalities, stay, exhibition stall design and fabrication in international venues.

Services For Conference Organizers

1. Venue Selection / Suggestions and Negotiating with Venue Owner
2. Expense Estimation and Revenue generation
3. Conference Logistics Management
4. Facilitating Selection and negotiation and coordination with Agencies / Vendors
5. Authors and Delegate Management
6. Delegate Registration services
7. Programme, Content and Abstract Management
8. Conference branding and marketing
9. Website with Delegate registration and payment gateway
10. Online presence and promotion of Conference
11. Press releases, advertisements and press coordination
12. Travel & Accommodation Management
13. Conference collaterals such as Delegates Kits, Mementos, Gifts, etc.
14. AV Equipments Setup
15. Stage, backdrop, Signage
16. Data Capturing